How it works
A sender-control layer for Gmail.
Gmail remains where you read, reply, compose, and search. DeclutrMail groups allowlisted Gmail metadata by sender and helps you make a smaller set of decisions. Manual cleanup changes only the preview you confirm; activated Pro rules are a separate future-mail path.
Full bodies fetched: 0
We never fetch or store message bodies. This list is generated from the Gmail fields DeclutrMail actually stores.
- Gmail message and thread IDs
- Sender name and email address
- Subject
- Gmail Preview (the short snippet shown in your inbox list)
- Received date
- Gmail labels
- Read or unread state
- Whether a message was sent by you
- Recipient email addresses from To and Cc on mail you sent
- Unsubscribe links and whether one-click unsubscribe is supported
- Gmail message size estimate
- Full message body
- HTML
- Attachments
- Inline images
- Raw MIME
- Headers other than From, Subject, To, Cc, and List-Unsubscribe fields
№ 01
Your inbox does not move.
DeclutrMail is a companion to Gmail, not a replacement email client. The split is deliberate: Gmail handles messages; DeclutrMail handles sender-level cleanup.
Keep doing in Gmail
Read full messages, reply, compose, search, use Gmail labels, and manage conversations. Gmail remains the source of truth for the mailbox.
Do faster in DeclutrMail
Review senders, inspect the metadata behind a recommendation, preview the affected messages, confirm a cleanup action, and audit reversible changes in Activity.
Recent subject links return to Gmail when you need message context. DeclutrMail never tries to become the place where you read the full conversation.
№ 02
One sender decision at a time.
After Gmail is connected, a one-time metadata scan builds the sender index. DeclutrMail reports the current sync stage and progress; duration varies with mailbox size and Gmail’s rate limits. Every plan can review the ranked Senders view; Plus and Pro also turn it into a focused Triage queue.
- 1 · ReviewLinkedIn Updates47 inbox messages · 8% readSuggested Archive from inspectable volume and engagement signals.
- 2 · PreviewArchive 47 current messages?Removes INBOX; keeps the messages searchable in Gmail All Mail.Future LinkedIn mail is unaffected by this manual action.
- 3 · ConfirmedArchived · 47 messagesRecorded in Activity after Gmail confirms the change.Undo available for 7 days on Free and Plus.
№ 03
The verbs, in Gmail terms.
On Plus and Pro, Daily Triage uses four choices: Keep, Archive, Unsubscribe, and Later. Every plan can use the same cleanup verbs from Senders; Delete remains available from Senders and Sender Detail. Keep is not Protect: Keep records a decision; Protect is a separate shield against destructive and bulk actions.
Keep
No existing email moves. DeclutrMail remembers Keep as your decision for this sender. Gmail labels and delivery settings are unchanged. Change this sender decision at any time.
Keep records your decision and leaves mail where it is. It is not Protect; Protect is a separate shield against destructive and bulk actions.
Archive
Matching email currently in Inbox moves out of Inbox and stays in Gmail. Future email is unchanged. Nothing is deleted. The sender is not unsubscribed. Undo from Activity during your plan's Undo window.
A manual Archive applies to the current messages named in the preview. It does not silently become a future-mail rule.
Unsubscribe
Existing email stays where it is unless you choose a separate backlog action. DeclutrMail sends a supported one-click request, or opens a prefilled Gmail draft for you to send. Existing email is not moved by Unsubscribe alone. A delivered unsubscribe request cannot be undone. After delivery, the unsubscribe request cannot be recalled.
A delivered one-click unsubscribe cannot be recalled. Existing inbox mail stays put unless you separately choose a backlog action.
Later
Matching email currently in Inbox moves to the DeclutrMail/Later label. Future email is unchanged. Nothing is deleted. The sender is not unsubscribed. Undo from Activity during your plan's Undo window.
Later moves the current messages in the preview into DeclutrMail/Later until the chosen sender-level return time. It does not silently create a future rule.
Delete
Matching email currently in Inbox moves to Gmail Trash. Future email is unchanged. The sender is not unsubscribed. DeclutrMail Undo is available from Activity during your plan's Undo window. Gmail Trash recovery is separate and is normally available for up to 30 days. Gmail permanently deletes email after its Trash retention period.
Delete is available from Senders and Sender Detail, not the daily Triage toolbar. It moves the previewed mail to Gmail Trash.
| DeclutrMail choice | What changes in Gmail | Future mail | Safety boundary |
|---|---|---|---|
| Keep | No Gmail label change; the sender decision is recorded. | Keep is a standing decision. Protect remains a separate user-controlled shield. | No destructive mutation. |
| Archive | Removes INBOX from the previewed current messages; they remain in All Mail. | Unaffected unless a separate Pro rule is enabled. | Undo: 7 days on Free/Plus, 30 on Pro. |
| Unsubscribe | Sends a published one-click request, or prepares a Gmail draft for manual mailto. | The sender may stop mailing after accepting the request. | The delivered request is one-way. Backlog actions have their own preview and undo. |
| Later | Moves previewed current mail out of INBOX and adds DeclutrMail/Later. | Unaffected unless a separate Pro rule is enabled. | Undo: 7 days on Free/Plus, 30 on Pro. |
| Delete | Moves previewed current mail to Gmail Trash. | Unaffected unless a separate Pro rule is enabled. | Activity Undo: 7 days on Free/Plus, 30 on Pro. Gmail Trash is a separate fallback, normally up to 30 days unless emptied sooner. |
№ 04
Preview before the mailbox changes.
An optional action sheet can collect preferences, but the affected-message preview is mandatory. The interface waits for the relevant boundary: Gmail confirms mailbox mutations, while a sender’s list endpoint returns the one-click unsubscribe outcome.
- 1IntentYou choose a manual action or approve an Observe-mode suggestion.
- 2SheetThe optional preference sheet gathers scope and choices.
- 3PreviewA current count and available sample must load before confirmation.
- 4ExecuteThe server dispatches the Gmail mutation or unsubscribe request.
- 5ActivityThe UI records the result returned by the relevant external boundary.
- 6UndoA reversible Gmail mutation keeps its plan-defined undo path.
Gmail confirms label mutations. A sender’s list endpoint reports a one-click unsubscribe outcome. The delivered unsubscribe request cannot be undone; any paired Archive has its own reversible record. Active Pro Autopilot follows the separate rule path below and does not ask for per-message confirmation.
№ 05
Manual cleanup is not a hidden rule.
A manual Archive, Later, or Delete applies to the current messages named in its preview. It does not quietly decide what happens to future mail. Future automation is a separate Pro feature with its own controls.
Manual cleanup
Archive, Later, and Delete act on the current messages named in the mandatory preview. They do not quietly turn into future-mail rules.
Autopilot preset rule
A preset starts in Observe, records what it would match, and acts on future matches only after you deliberately switch it to Active. It can be paused again.
№ 06
Know what Connect Gmail means.
DeclutrMail requests gmail.modify because archiving, labeling, and moving messages to Trash require mailbox changes. It also requests basic identity scopes so the connected account can be identified.
Metadata, not full messages
The Gmail message index is limited to sender, subject, Gmail Preview text, dates, labels, and read/unread state. Full bodies, attachments, inline images, and raw MIME are not fetched or stored.
You can leave cleanly
Revoke Gmail access or disconnect an inbox from the account menu, export your DeclutrMail data, or schedule whole-account deletion from Settings. Disconnect keeps historical DeclutrMail records so reconnecting can restore context; Gmail remains intact.
Next step
Bring the sender view to your Gmail.
Connect Gmail, let the metadata index finish, and make the first decision with the affected messages visible before anything changes.